MemberAdvantage™ Accounting is a double-entry, batch-oriented accounting system that is fully Year 2000 compliant and supports multiple companies and cost centers. The account number structure is easily modified and can be a maximum of 40 characters in length. The demo copy account structure is set up as follows:

99-99-9999
where the first two digits represents the entity/subsidiary
the second group is the department/cost center
and the last four digits represents the actual account.

Unlike many accounting systems, the previous month or year does not have to be closed out prior to entering transactions for the current accounting period. The end of year close can be closed and unclosed throughout the following year as needed. This allows you to enter data for the current year and still make changes as needed to the prior year.

One menu option, Financial Report Preparation, must be run prior to printing any of the financial reports. Its purpose is to process the data for a given period or group of periods. All reports will utilize this same data.

General features that are common to all modules:

Pick lists:
If a pick list is available for a particular field, a Pick button will be activated. Almost all tables that are used for such look-ups have two indexes associated with them, one on the key and one on the description. The latter will be the order in which the pick list will be displayed. If the user knows the key, it may be entered directly. If it is not known, they may click on the Pick button or enter a character or two of the description and then click on the Pick button. Alt+P may be pressed in lieu of using the mouse. When the pick list is displayed, double clicking on the appropriate record will insert the key value into the field. Alternately, the user may move the cursor to the appropriate record and press the Enter key.

Reports:
The process for running all reports is the same. The user may preview the report prior to printing. The zoom controls on the print preview screen allow the user to adjust the size of the font being used for previewing. Note: Previewing is not a substitute for printing. In the case of batch journals, batches will not post unless the journals have been printed. The same is true for invoices.

Calculator:
A pop up calculator is available from any numeric field by pressing the F5 button. After finishing the calculation you can insert the result into the field by pressing the Put Result button.